Your Kitchen. Our Support. One Team.
We're not the accountants you call once a year. We're the partner you lean on every week.
Built specifically for restaurants across Texas.
Prime Cost Advisors is a restaurant-only bookkeeping, accounting, payroll and consulting firm for owners in San Antonio, Austin, Houston, Dallas and the Rio Grande Valley.
Clean and timely books are the foundation but our team helps turn that data into valuable insights into your business so you can make the moves needed to decrease wasteful spending and boost profitability. Our consultants are available to support you operationally and to provide strategic advice.
Meet Prime Cost Advisors.
What we do, who we work with, and how to get started — with captions, so you can watch with the sound off.
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Running a restaurant is hard enough. Guessing at your numbers shouldn't be part of the job. That's why Prime Cost Advisors exists. Restaurants are all we do. 25 years of experience, 50 plus locations across Texas. Bookkeeping, payroll, HR and tip compliance, cost control, cash flow, operations, growth planning. One team for all of it. We also use cutting-edge technology to streamline your processes and modernize your operations. Real restaurant experience plus today's tech: more efficiency, more profit. Family-owned restaurants, multi-unit operators, regional chains, first-time owners. We're the partner you lean on every week. Questions? Chat with Tally, our assistant right here on our site, or book your free consultation with Prime Cost Advisors.
Beyond basic bookkeeping.
PCA combines financial clarity with operational expertise to help restaurants run smarter and more profitably. We don't just provide reports — we help you understand your numbers and take action.
Explore our servicesSix disciplines, one operating partner.
Pick the support you need today and add more as you grow. Every service is built around how restaurants actually run.
View all services- 01
Restaurant Bookkeeping
Closing the books with restaurant-specific discipline.
- 02
Cost Management & Profitability
Turning food, labor, and waste into a margin story.
- 03
Cash Flow Management
Forecasts that hold up to a slow Tuesday.
- 04
Payroll, HR & Tip Compliance
Clean pay runs, clean audits, fewer surprises.
- 05
Operational Consulting
Workflows, scheduling, and systems that scale.
- 06
Growth & Expansion Advisory
From concept tweaks to opening unit two — modeled and planned.
See your margins in 30 seconds.
Enter your sales, food & beverage and labor for a week or a month. Your prime cost and margins update as you type, then Chef Tally compares them with benchmarks for your type of restaurant.
Enter your sales to see your prime cost.
Add food & beverage and labor too, and Chef Tally will show you how you stack up.
This is an estimate, not a financial review. Results are only as accurate as the numbers you enter. Benchmarks are general industry ranges and vary with your concept, menu, location, season and how your costs are categorized. Yearly figures simply multiply the period you entered. Nothing here is accounting, tax or legal advice.
Want the real picture? Our team builds detailed, accurate numbers from your POS, invoices and payroll, then shows you exactly where your margins are going and how to fix them. Book a free consultation
Have questions about prime cost, payroll or restaurant accounting? See the restaurant owner FAQ
Your numbers stay in your browser unless you send them to Tally, which saves them with your chat.
Have a question? Let's cook up an answer.
Tally is our AI sous-chef, trained in our kitchen by the PCA team. She knows our services inside and out. Type or talk to her about your books, payroll, food cost, or expansion plans, any time, in English or Spanish. ¡También hablamos español!
- 01 Tell Tally what's on your plate
- 02 Get clear answers, served in English or Spanish
- 03 Book a free call when you're ready
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Texas Based Operators of every shape and stage.
- 01Independent, family-owned restaurants
- 02Multi-unit operators
- 03Small regional chains
- 04First-time restaurant owners
A real partner — not a once-a-year vendor.
Experience matters, and restaurants are our specialty. Our team pairs decades in the industry with industry-specific tech know-how — deep experience across the leading POS systems, accounting software, and automation tools your operation already runs on.
We leverage cutting-edge technology to streamline processes and modernize our clients' operations. Combining our restaurant experience with today's technology leads to greater efficiency and enhanced profitability.
Every engagement is built for your needs, because no two restaurants are alike. We tailor our scope to fit your concept, stage, and team. And you'll always have a dedicated support team — the same people who learn your business and stay in touch every week.
Our commitment is simple: we care about your business as if it were our own — because without you, there is no us.
Restaurant bookkeeping questions Texas owners ask.
Straight answers about restaurant accounting, payroll and consulting — and how we work with owners like you.
- What does a restaurant bookkeeper do that a general accountant doesn't?
- Restaurant books move daily. We record POS sales, tips and third-party delivery deposits, reconcile them to the bank, code every food and beverage invoice, and send weekly flash reports on sales, food cost and labor — then close the month with a restaurant P&L you can act on.
- How much do restaurant bookkeeping services cost?
- We charge one flat monthly fee, tailored to your number of locations and entities, your invoice and payroll volume, and the services you choose. After a free 30-minute consultation we send a written proposal with the exact scope.
- Do you work with my POS, accounting and payroll systems?
- Most likely. We work every day in Toast, Clover, Square, Aloha, SkyTab, Restaurant365, QuickBooks Online, Ottimate, Gusto, Paylocity, ADP and more, plus DoorDash, Uber Eats and Grubhub.
- What is prime cost, and why does it matter?
- Prime cost is your food and beverage cost plus total labor. It's the biggest number on your P&L — many full-service restaurants aim for roughly 60–65% of sales. We report it weekly so you can fix a drift before the month is over.
- Which parts of Texas do you serve?
- We're based in the San Antonio area and work with restaurant owners across Texas, including Austin, Houston, Dallas and the Rio Grande Valley. Our team also meets with owners in Spanish.
- Can you help with more than the books?
- Yes. Beyond bookkeeping we offer restaurant consulting with real chefs, payroll and HR compliance, cash flow forecasting and support for groups opening their next location.
Ready to take control of your restaurant's performance?
Thirty minutes. No pitch deck. Just a clear-eyed look at where your numbers are working — and where they aren't.
Schedule Your Free Consultation